Registrar-General Outline Guidelines For AGMs

The Registrar of Companies has directed companies wishing to hold Annual General Meetings (AGM) this year to do so virtually.

This is in view of the coronavirus (Covid-19) pandemic and the resultant restriction imposed under the Imposition of Restrictions Act 2020 (Act 1012) on public gatherings.

The Registrar-General, Jemima Mamaa Oware, in a statement, said the directive was in pursuant of the power conferred on the Registrar of Companies by section 378(2) of the Companies Act 2019 (Act 992).

Mrs. Oware indicated that the Registrar-General ought to be notified of the AGM before such a virtual meeting is held, and that notification of such meeting could be submitted to the head office in Accra or any of its regional offices in Kumasi, Sekondi Takoradi or Tamale.

She added that in the notification, the company should spell out the electronic system to be used to conduct the AGM, noting that the system should be fair to all members.

She continued that the notice of the meeting should be sent to every member electronically in accordance with provisions of each company's constitution.

The statement noted that the virtual AGM could be held “using such modalities as are fair to all their shareholders.”

“Due to the Covid-19 pandemic and the restriction on movements, companies may send their notifications to the Registrar-General by email to [email protected] for Accra, [email protected] for Kumasi, [email protected] for Tamale and infostdrgd.gov.gh for Sekondi-Takoradi.”

---Daily Guide