FY 2015 Funding Opportunity Announcement for NGO Programs Benefiting Refugees in Ethiopia and Kenya

14.10.2014 LISTEN

WASHINGTON, October 14, 2014/African Press Organization (APO)/ -- Funding Opportunity Announcement

Bureau of Population, Refugees, and Migration

October 9, 2014

Funding Opportunity Number: PRM-PRMOAPAF-15-002

Catalog of Federal Domestic Assistance (CFDA) number: 19.517

Announcement Issuance Date: Thursday, October 9, 2014

Proposal submission deadline: Wednesday, November 12, 2014 at 12:00 p.m. EST (noon Washington, DC time). Proposals submitted after this deadline or incomplete proposal packages will not be considered.

ADVISORY: All applicants must submit proposals through the website Grants.gov (not GrantSolutions.gov). PRM strongly recommends submitting your proposal several days early to allow time to address any technical difficulties that may arise. Please note that Monday, October 13, 2014 and Tuesday, November 11, 2014 are U.S. Federal holidays.

If you are new to PRM funding, the Grants.gov registration process can be complicated. We urge you to refer to PRM's General NGO Guidelines “New to PRM Funding” section for information and resources to help ensure that the application process runs smoothly. PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher.

Proposed Program Start Dates: January 1, 2015 – May 31, 2015

Duration of Activity: Program plans from 12 to 36 months will be considered. Applicants may submit multi-year proposals with activities and budgets that do not exceed 36 months from the proposed start date. Actual awards will not exceed 12 months in duration and activities and budgets submitted in year one can be revised/updated each year. Continued funding after the initial 12-month award requires the submission of a noncompeting continuation application and will be contingent upon available funding, strong performance, and continuing need. In funding a project one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities. Please see the Multi-Year Funding section below for additional information.

Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education; (2) Nonprofits without 501(c)(3) status with IRS, other than institutions of higher education; and (3) International Organizations. International Organizations (IOs) should not submit proposals through Grants.gov in response to this Funding Opportunity Announcement. Rather IOs such as UN agencies and other Public International Organizations (PIOs) that are seeking funding for programs relevant to this announcement should contact the relevant PRM Program Officer (as listed below) on or before the closing date of the funding announcement.

Current Funding Priorities for refugees in Ethiopia and Kenya:

(a) PRM will prioritize funding for proposed NGO activities that best meet the Bureau's priorities for filling programming gaps in the Horn of Africa region as identified below.

While PRM encourages activities that include host communities, because of PRM's mandate to provide protection, assistance, and durable solutions for refugees and victims of conflict, PRM will consider funding only those projects that include a target beneficiary base of at least 50% refugees. Please note that projects that do not address the protection/assistance gap(s) below will not be considered.

ETHIOPIA

Proposals must focus on one or more of the following:

Dollo Ado (Melkadida, Bokolmayo, and/or Buramino camps ONLY)

1. Health (reproductive health, maternal and child health/nutrition, mental health, psychosocial support, and/or assistance to persons living with disabilities)

2. Protection (prevention and response to gender-based violence (GBV) and/or child protection)

3. Education/Livelihoods[1] (primary education and/or vocational education/training that benefits both refugees and host nationals, and that for Somali refugees has a clear link to eventual voluntary return)

Gambella

1. Protection (including assistance to unaccompanied or separated minors and/or persons living with disabilities)

2. Nutrition (maternal and child health/nutrition)

3. Livelihoods[1] (protection-focused projects; vocational education/training that benefits both refugees and host nationals)

Benishangul-Gumuz Refugee Camps

1. Livelihoods (vocational education/training that benefits both refugees and host nationals)

2. Energy and environmental management (household energy and fuel usage)

Tigray

1. Education/Livelihoods[1] (primary and/or vocational education/training that will help minimize onward migration and youth education)

KENYA

Proposals must focus on one or more of the following:

1. Protection (LGBTI; prevention and response to GBV; child protection; assistance to separated or unaccompanied minors, including safe shelters; and/or activities to address/prevent xenophobia)

2. Health (primary and mental health, including psychosocial support, reproductive health, and/or maternal and child health/nutrition; and/or assistance to persons living with disabilities)

4. Education/Livelihoods[1] (primary and/or vocational education/training that benefits both refugees and host nationals, and that for refugees has a clear link to voluntary repatriation)

(b) For both countries, proposals should be shared with UNHCR in advance of submission and must be developed in full consultation with UNHCR to ensure coherence with its overall comprehensive planning for refugee operations. If PRM awards funding and then circumstances subsequently preclude implementation in urban areas, PRM will work with you to determine how to proceed.

Health: Proposals focusing on health in camp based/returnee settings must include a minimum of one of the four following indicators and should try to include as many of the other indicators as are relevant:

• Number of consultations/clinician/day (Target: Fewer than 50 patients per clinician per day).

• Measles vaccination rate for children under five (Target: 95% coverage).

• Percentage of deliveries attended by a skilled birth attendant in a health care facility (Target: 100%).

• Percentage of reporting rape survivors given post-exposure prophylaxis (PEP) with 72 hours (Target: 100%).

Proposals focusing on health in urban settings must include a minimum of one of the six following indicators and should try to include as many of the other indicators as are relevant:

• Capacity-building: number of health care professionals/administrators trained on providing health services to beneficiary populations.

• Referrals: number of beneficiaries referred to appropriate services, and percentage of those referred who were able to get needed services.

• Community Outreach: number of beneficiaries who received targeted messages on their rights and health-related services available to them.

• Health Staffing: number of total consultations per health care provider, disaggregated by refugee/national, sex, and age.

• Patient Satisfaction: percentage of beneficiary patients receiving primary and emergency care who express satisfaction with services received.

• Post Exposure Prophylaxis: percentage of reporting beneficiary rape survivors given PEP within 72 hours (Target: 100%).

NGO proposals seeking to fund service provision may include the following indicators as appropriate:

• Primary Care: number and percentage of beneficiary patients, by sex and age, receiving primary health care assistance.

• Emergency Care: number and percentage of beneficiary patients, by sex and age, receiving care for trauma or sudden illness.

Proposals should include custom health indicators in addition to the relevant standardized indicator(s).

Key Resources – Health

• Sphere Handbook: http://www.sphereproject.org/handbook/

• UNHCR Health Guidelines, Policies, and Strategies: http://www.unhcr.org/pages/49c3646cdd.html

• OFDA NGO Guidance (pages 96-110): http://www.usaid.gov/sites/default/files/documents/1866/guidelines_for_proposals_2012.pdf

Livelihoods: Proposals focusing on livelihoods in camp based/returnee settings must include a minimum of one of the three following indicators and should try to include as many of the other indicators as are relevant:

Camp-Based/Returnee Settings:

• Number of project beneficiaries, disaggregated by gender and population (refugee, national) receiving training on appropriate skills as determined by market and livelihood assessments. This may include language and skills training, entrepreneurship building, financial literacy, business support services, job placement and apprenticeship schemes, and/or legal aid.

• Number and percentage of program participants, disaggregated by gender and population (refugee, national) reporting higher household income level by end of project period as compared to the pre-project baseline assessment.

• (Temporary Employment) Number of beneficiaries, disaggregated by gender and population (refugee, national) participating in cash or food for work programs.

Proposals focusing on livelihoods in urban settings must include a minimum of one of the eight following indicators and should try to include as many of the other indicators as are relevant:

Urban:

• Number and percentage of program participants, disaggregated by gender and population (refugee, national) in urban settings who are placed in jobs by completion of the project period. Note: A chart should be provided reflecting the length of employment for program participants.

• (Temporary Employment) Number of beneficiaries, disaggregated by gender and population (refugee, national) participating in cash or food for work programs.

• The percentage of sampled host community employers who are able to identify at least two skill-sets (e.g., carpentry, embroidery) among program beneficiaries living in their municipality.

• The percentage of sampled host community employers who are able to describe accurately the procedures for hiring program beneficiaries.

• The percentage of sampled urban program beneficiaries who:

o Are able to describe accurately the procedures for receiving permits to conduct business.

o Apply for and receive for business permits.

• The percentage of sampled urban program beneficiaries who are economically self-reliant, as measured by self-reporting of household consumption and income sources.

Proposals should include custom livelihoods indicators in addition to the relevant standardized indicator(s).

Key Resources – Livelihoods

• USAID/OFDA Guidelines for Proposals, October 2012 (pgs. 82-96)

• Women's Refugee Commission, Preventing Gender Based Violence, Building Livelihoods: Guidance and Tools for Improved Programming

• Minimum Economic Recovery Standards, 2nd ed. Washington, DC, USA: The SEEP Network, 2010. http://communities.seepnetwork.org/econrecovery

• Emergency Market Mapping and Analysis Toolkit. (EMMA) Practical Action Publishing. 2010. www.emmatoolkit.info (In French as of 2011.)

• Local Economic Recovery in Post-Conflict: Guidelines. Geneva: ILO, 2010.

http://www.ilo.org/wcmsp5/groups/public/---ed_emp/documents/instructionalmaterial/wcms_141270.pdf

(d) Proposals must have a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective; objectives should be clearly linked to the aforementioned sectors.

(e) Proposals must adhere to relevant international standards for humanitarian assistance. See PRM's General NGO Guidelines for a complete list of sector-specific standards.

(f) PRM strongly encourages programs that target the needs of potentially vulnerable and underserved groups among the beneficiary population (women; children; older persons; the sick; persons with disabilities; lesbian, gay, bisexual, transgender, or intersex (LGBTI) individuals and other minorities) and can demonstrate what steps have been taken to meet the specific and unique protection and assistance needs of these vulnerable groups effectively. NOTE: PRM partners must now complete a gender analysis (see PRM proposal template, section 3a) that briefly analyzes (1) gender dynamics within the target population (i.e., roles, power dynamics, and different needs of men and women, girls and boys (children, adolescents, and youth)); (2) associated risks and implementation challenges for the project posed by those dynamics; and (3) how program activities will mitigate these protection risks and be made accessible to vulnerable groups (particularly women and girls). A gender analysis is a requirement prior to PRM making a final funding award.

(g) PRM will accept proposals from any NGO (refer to Eligible Applicants section above) working in the above mentioned areas although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:

• A working relationship with UNHCR and/or current UNHCR funding. Proposals must include a letter of support from UNHCR for the proposed activities (this letter should highlight the gap in services the proposed program is designed to address and should include any UNHCR co-funding for the proposed activities and/or similar refugee activities);

• A proven track record in providing proposed assistance both in the sector and specified location;

• Evidence of coordination with international organizations (IOs) and other NGOs working in the same area or sector as well as – where possible – local authorities;

• Projects in protracted refugee situations and multi-year funding applications must include (1) concrete steps that will be taken during the program period to support the eventual transition of activities to government ministries, local NGOs, or development actors, (2) the estimated timeframe for the transition, and (3) what obstacles might inhibit the transition;

• A budget that is appropriate for meeting the objectives and demonstrates co-funding by non-U.S. government sources;

• Where applicable, adherence to PRM's Principles for Refugee Protection in Urban Areas available online at http://www.state.gov/documents/organization/187237.pdf;

• Appropriate targeting of beneficiaries in coordination with UNHCR and other relevant organizations; and

• Inclusion of persons living with disabilities within the targeted population.

(h) Country Specific Instructions

• Ethiopia: Proposals for activities must be accompanied by a letter from the UNHCR Addis Ababa Office showing endorsement of the proposed activities and inclusion on the Government of Ethiopia's Agency for Refugee and Returnee Affairs' (ARRA) accountability matrix (3W matrix).

• Kenya: Proposals for activities must be accompanied by a letter from the UNHCR Nairobi Office showing endorsement of the proposed activities and inclusion on the respective camp's accountability matrix (3W matrix). The UNHCR Nairobi letter should also acknowledge coordination with the relevant UNHCR sub-office.

Funding Limits: Project proposals may not exceed $1,500,000 per year or they will not be accepted.

As stated in the PRM General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.

Proposal Submission Requirements: Proposals must be submitted via Grants.gov (not via GrantSolutions.gov). If you are new to PRM funding, the Grants.gov registration process can be complicated. We urge you to refer to PRM's General NGO Guidelines “New to PRM Funding” section for information and resources to help ensure that the application process runs smoothly. PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher. Applicants may also refer to the “Applicant Resources” page on Grants.gov for complete details on requirements (http://test.grants.gov/web/grants/applicants/applicant-resources.html).

Please also note the following highlights:

• Do not wait until the last minute to submit your application on Grants.gov. Organizations not registered with Grants.gov should register well in advance of the deadline as it can take up to two weeks to finalize registration (sometimes longer for non-U.S. based NGOs to get the required registration numbers). To register with Grants.gov, organizations must first receive a DUNS number and register with the System for Award Management (SAM) at www.sam.gov which can take weeks and sometimes months. We recommend that organizations, particularly first-time applicants, submit applications via Grants.gov no later than one week before the deadline to avoid last-minute technical difficulties that could result in an application not being considered. PRM partners must maintain an active SAM registration with current information at all times during which they have an active federal award or an application under consideration by PRM or any federal agency.

• Applications must be submitted under the authority of the Authorized Organization Representative (AOR) at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.

• If you encounter technical difficulties with Grants.gov, please contact the Grants.gov Help Desk at [email protected] or by calling 1-800-518-4726 (in the U.S.) or +1-606-545-5035 (international callers). Applicants who are unable to submit applications via Grants.gov due to Grants.gov technical difficulties and who have reported the problem to the Grants.gov help desk, received a case number, and had a service request opened to research the problem, should contact the relevant PRM Program Officer to determine whether an alternative method of submission is appropriate. All such problems must be reported well before the application deadline.

• Pursuant to U.S. Code, Title 218, Section 1001, stated on OMB Standard Form 424 (SF-424), the Department of State is authorized to consolidate the certifications and assurances required by Federal law or regulations for its federal assistance programs. The list of certifications and assurances can be found at: http://fa.statebuy.state.gov/content.asp?content_id=161&menu_id=68 )

Proposal Content, Formatting and Template: This announcement is designed to accompany PRM's General NGO Guidelines, which contain additional administrative information on proposal content and formatting, and explain in detail PRM's NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that your proposal submission is in full compliance with PRM requirements and that the proposed activities are in line with PRM's priorities. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.

PRM strongly recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO Templates” in the subject line, to PRM's NGO Coordinator. Single-year proposals using PRM's templates must be no more than 20 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM's recommended templates, proposals must not exceed 15 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total however annexes cannot be relied upon as a key source of program information. The proposal narrative must be able to stand on its own in the application process.

To be considered for PRM funding, organizations must submit a complete application package including:

• Proposal reflecting objectives and indicators for each year of the program period.

• Budget and budget narrative for each year of the program period.

• Signed completed SF-424.

In addition, proposal submissions to PRM should include the following information:

• Focus on outcome or impact indicators as much as possible. At a minimum, each objective should have one outcome or impact indicator. Wherever possible, baselines should be established before the start of the project.

• To increase PRM's ability to track the impact of PRM funding, include specific information on locations of projects and beneficiaries (GPS coordinates if possible).

• Proposals should outline how the NGO will acknowledge PRM funding. If an organization believes that publicly acknowledging the receipt of USG funding for a particular PRM-funded project could potentially endanger the lives of the beneficiaries and/or the organization staff, invite suspicion about the organization's motives, or alienate the organization from the population it is trying to help, it must provide a brief explanation in its proposal as to why it should be exempted from this requirement.

• The budget should include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization. PRM strongly encourages multilateral support for humanitarian programs.

• PRM now asks applicants whose proposals address gender-based violence (GBV) through their projects to estimate the total cost of these activities as a separate line item in their proposed budgets. PRM's budget template document has been updated to reflect this new requirement.

• Gender analysis (See above. Required before an award can be made).

• Proposals and budgets should include details of any sub-agreements associated with the program.

• Copy of the organization's Code of Conduct (required before an award can be made).

• Copy of the organization's Security Plan (required before an award can be made).

• Most recent Negotiated Indirect Cost Rate Agreement (NICRA), if applicable.

• NGOs that have not received PRM funding since the U.S. government fiscal year ending September 30, 2004 must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. Government by submitting copies of 1) the most recent external financial audit, 2) proof of non-profit tax status including under IRS 501 (c)(3), as applicable, 3) a Data Universal Numbering System (DUNS) number, and 4) an Employer ID (EIN)/Federal Tax Identification number.

• Organizations that received PRM funding in FY 2014 for activities that are being proposed for funding under this announcement must include the most recent quarterly progress report against indicators outlined in the cooperative agreement. If an organization's last quarterly report was submitted more than six weeks prior to the submission of a proposal in response to this funding announcement, the organization must include, with its most recent quarterly report, updates that show any significant progress made on objectives since the last report.

Multi-Year Funding: Applicants proposing multi-year programs should adhere to the following guidance:

Applicants may submit proposals that include multi-year strategies presented in 12-month cycles for a period not to exceed 36 months from the proposed start date. Fully developed programs with detailed budgets, objectives and indicators are required for each year of activities. These can be updated yearly upon submission of continuation applications. Applicants should note that they may use PRM's recommended multi-year proposal template for this application, which is different from the single year template. Multi-year funding applicants may also use PRM's standard budget template and should submit a separate budget sheet for each project year. Multi-year proposals using PRM's templates must be no more than 30 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM's recommended templates, proposals must not exceed 25 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total; however annexes cannot be relied upon as a key source of program information. The proposal narrative must be able to stand on its own in the application process.

Multi-year applications selected for funding by PRM will be funded in 12- month increments based on the proposal submitted in the initial application as approved by PRM. Continued funding after the initial 12- month award requires the submission of a noncompeting continuation application and will be contingent upon available funding, strong performance, and continuing need. Continuation applications must be submitted by the organization no later than 90 days before the proposed start date of the new award (e.g., if the next project period is to begin on September 1, submit your application by June 1). Continuation applications are submitted in lieu of responding to PRM's published call for proposals for those activities. Late continuation applications will jeopardize continued funding.

Organizations can request multi-year funding and continuation application templates by emailing PRM's NGO Coordinator with the phrase “PRM NGO Templates” in the subject line.

Reports and Reporting Requirements:

Program Reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM-recommended program report template. To request this template, send an email with the phrase “PRM NGO Templates” in the subject line to PRM's NGO Coordinator.

Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.

For more details regarding reporting requirements please see PRM's General NGO Guidelines.

Proposal Review Process: PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.

PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.

Applicant Vetting as a Condition of Award: Applicants for programs in Kenya are advised that successful passing of vetting to evaluate the risk that funds may benefit terrorists or their supporters is a condition of an award for Kenya. Applicants may be asked to submit information required by DS Form 4184, Risk Analysis Information (attached to this solicitation) about their organization and its principal personnel. Vetting information is also required for all sub-award performance on assistance awards identified by the U.S. Department of State as presenting a risk of terrorist financing. When vetting information is requested by the Grants Officer, information may be submitted on the secure web portal at https://ramportal.state.gov, via Email to [email protected], or by hardcopy to the Grants Officer. Questions about the form may be emailed to [email protected]. Failure to submit information when requested, or failure to pass vetting, may be grounds for rejecting your proposal. The following clause shall be included in Section 9, Special Award Conditions, or as an addendum to the solicitation, whenever assistance is awarded after vetting:

• Recipient Vetting after Award: Recipients shall advise the Grants Officer of any changes in personnel listed in the DS Form 4184, Risk Analysis Information, and shall provide vetting information on new individuals. The government reserves the right to vet these personnel changes and to terminate assistance awards for convenience based on vetting results.

Branding and Marking Strategy: Unless exceptions have been approved by the designated Bureau Authorizing Official as described in the proposal templates that are available upon email request from PRM's NGO Coordinator, at a minimum, the following provision will be included whenever assistance is awarded:

• As a condition of receipt of this assistance award, all materials produced pursuant to the award, including training materials, materials for recipients or materials to communicate or promote with foreign audiences a program, event, project, or some other activity under this agreement, including but not limited to invitations to events, press materials, event backdrops, and podium signs must be marked appropriately with the standard U.S. flag in a size and prominence equal to (or greater than) any other logo or identity. Sub-recipients and subsequent tier sub-award agreements are subject to the marking requirements and the recipient shall include a provision in the sub-recipient agreement indicating that using the standard, rectangular U.S. flag is a requirement. In the event the recipient does not comply with the marking requirements as established in the approved assistance agreement, the Grants Officer Representative and the Grants Officer must initiate corrective action.

PRM Points of Contact: Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. (Note: Responses to technical questions from PRM do not indicate a commitment to fund the program discussed.)

PRM Senior Program Officer Chris Upchurch (Ethiopia): [email protected], 202-453-9384, Washington, DC. Please include PRM Program Assistant Lin'An Bartlett on email correspondence ([email protected]).

PRM Program Officer Linda Johnson (Kenya): [email protected], 202-453-9306, Washington, DC. Please include PRM Program Assistant Lin'An Bartlett on email correspondence ([email protected]).

Regional Refugee Coordinator for the Horn of Africa Bindi Patel: [email protected], U.S. Embassy Addis Ababa, Ethiopia.

Deputy Refugee Coordinator for Kenya and Somalia Sarah Skorupski: [email protected], U.S. Embassy, Nairobi, Kenya.

[1] Livelihood/IGA programs should conduct a risk assessment of proposed activities to ensure that activities do not negatively impact the protection needs of the beneficiary population. Organizations should also consider undertaking a market mapping and/or analysis to understand what opportunities exist and how much the market can bear.